Your personal sphere of influence:
The temporary replacement position will be affiliated with the Max Perutz Labs located at the Vienna BioCenter, one of Europe’s hotspots for the Life Sciences. The Max Perutz Labs are a research institute established by the University of Vienna and the Medical University of Vienna to provide an environment for excellent, internationally recognized research and education in the field of Molecular Biology.
Dedicated to a mechanistic understanding of fundamental biomedical processes, scientists at the Max Perutz Labs aim to link breakthroughs in basic research to advances in human health. The position is embedded in a team that manages the Vienna BioCenter PhD Program, a doctoral school of the University of Vienna and the Medical University of Vienna. The program is known for its international environment, coupled with science at the highest level and high-quality education, making it one of the leading centers for doctoral training in the life sciences in Europe. To maintain its exceptional quality and competitiveness, the Vienna BioCenter PhD Program seeks to fill a temporary replacement position of administrator of PhD studies. Extension is possible up to 6 years.
You will become part of the scientific training team at the Vienna BioCenter - a friendly, driven group that provides essential infrastructure on campus. More specifically, you will become part of an administrative duo that supports and communicates with all members of the community, primarily PhD students. Due to overlapping tasks, the role offers a high degree of flexibility in how the work can be organized.
You oversee and coordinate the full administrative lifecycle of PhD students, from admission to graduation.
You handle incoming administrative queries from students and supervisors and provide timely support.
You support teaching and exam administration
You update and manage data documentation
You contribute to updating the department website and information materials
You work closely with the second administrative support member to ensure smooth workflows
You maintain close communication with campus partners, university offices, HR, and other administrative units
Additional responsibilities can be added depending on your interests and skill set
What are looking for candidates that
Professional:
hold a Bachelor's degree
A Master’s degree in Life Sciences is a strong plus
are fluent in German and English (written and spoken)
bring experience in administrative tasks
Experience with university administration is an advantage
have excellent MS Office skills
Knowledge of university-related software (e.g., i3v, DOXIS, HOPLA) is a plus
Personal:
are a team player with strong social and communication skills
have a solution-oriented and proactive mindset
are well organized, reliable, and able to manage tasks independently
demonstrate strong diversity and inclusion competencies
Please apply vie the Job portal of the University of Vienna, submitting
Your CV
a short motivation letter
A copy of your relevant degree certificate
Employment references (names to ask upon request)
Theresa Hügel
theresa.huegel@univie.ac.at